Part-time working

The Government Communication Service is committed to creating a diverse and inclusive workforce where people feel valued in an environment that supports flexible and part-time working.

Working part-time can bring numerous benefits both to the individual and their organisation.  Working in a supportive environment that considers your personal and work life should not be underestimated.

Benefits of being part-time / job-share

  • Working reduced hours can help to increase physical and mental health, increase happiness and boost productivity;
  • it can help you balance personal commitments with maintaining work commitments; and,
  • help you if you are looking for continued career progression while working less than full-time hours.

Benefits of employing a part-time worker or job-share

  • Gain experience of managing people with diverse working patterns that can lead to more creative ways of working together;
  • two heads can be better than one – job share partners may have complimentary knowledge and skills which may have a positive impact on the way they approach problem solving compared to equivalent single person (full-time equivalent);
  • working part-time can improve work/life balance and lead to happier, more motivated and therefore more productive staff;
  • increased engagement – a part-time employee is likely to be engaged if they are doing a job they enjoy and feel challenged in, while working the hours they need to for their personal life. Increased engagement also has an impact on reducing staff turnover.
  • Job sharers may have an advantage in terms of business continuity as they can cover for each other with full understanding of role’s responsibilities and accountabilities by agreement if needed.

For more in-depth advice on working part time, read the GCS Tips and techniques for part time working in communications (96KB).

 

 

Recruitment

Tips for candidates

  • Carefully read the job advert and talk to the recruiting manager before you apply;
  • don’t be afraid to sell the benefits of part time working with evidence of how you have made it work. Use past feedback to support your case for how you deliver in your time;
  • make sure the job would be suitable for your needs, e.g. will the role involve a lot of travel? Talk to the recruiter about the scope of the role;
  • you can apply for a role that is advertised as full-time role and then explore and negotiate the part-time possibilities, including job-share if there’s a genuine need for 5-day-a-week cover.

Tips for recruiting managers

  • Consider whether the role could be done part-time;
  • if there is a genuine need for 5-days-a-week cover, consider a job share;
  • think about where you advertise the job and make sure you make it clear that it’s part-time or open to part-time working;
  • encourage applicants to be honest and upfront about what hours they are able to do or can fit into their schedule.

Managing a part-time worker or job share

Tips for the employee

  • Discuss with your line manager and team from the outset what your working pattern is and how you envisage managing your workload;
  • agree with your line manager how work is managed on your non-working days;
  • don’t apologise for working part-time and protect your non-working days;
  • mark your non-working days clearly in your calendar and make sure your out of office and email signature set out your working pattern;
  • talk to your line manager about learning & development opportunities. Make sure you allocate time for your development;
  • if you are job sharing, an agreement template can be useful to help you and your manager be clear about ways of working.

Tips for the manager

  • Agree ways of working and expectations from the outset;
  • set objectives that take into account their part-time working pattern;
  • respect their non-working days and encourage others to do the same – they aren’t getting paid to work that day;
  • part-time workers are less likely to have a PDP or do CPD than full-time workers so encourage time for learning and development;
  • a Job Share Agreement Template can be useful to help you and the job share partnership be clear on ways of working.

Case Studies

  1. Cate Jolley, Legal Aid Agency, External Comms
  2. Andrew Leach, Legal Aid Agency, Press
  3. Catherine Worswick, Head of External Engagement and Communications, Youth Justice Board

Case Study: Cate Jolley, Communications, Legal Aid Agency

 Over the last four years I’ve gained experience of the full range of part-time working options – reduced hours, compressed hours, job sharing and flexible working.

Like many women who have children, I initially I went from full-time to part-time as I was returning from maternity leave and wanted to spend quality time with my son as well as making childcare costs more manageable. I now have two young boys and part-time and flexible working is essential to ensuring I have the right work/life balance.

I’ve had many conversations with friends over the years about their working patterns and the way their employers have – or sometimes haven’t – supported them. For me, the Legal Aid Agency has been a really supportive employer. The LAA has an engagement score of 71% and is in the top 10 of all the Civil Service organisations that participate in the staff engagement survey. We are also ranked fourth across the Civil Service for diversity and inclusion.

I believe there are two fundamental features of a flexible, part-time working pattern: trust and communication.

My team, my manager and the people I work with have to trust me to get the job done and continue to deliver high-quality work on time, even if they can’t see me in person on certain days of the week. Since working part-time I’ve worked in a press liaison role, which was relatively high-pressured and required fast responses to media enquiries, and in a change programme communications role with a more long-term and strategic focus. I’ve also line-managed people and been part of a team who work in various parts of the country, and we’ve still felt like a cohesive team. Where it has worked best is where there is a mutually supportive relationship, so that team members are willing and able to pick up any queries on my non-working days. Doing a brief handover at the start and end of my working week really helps with this. I used to prefer to start work a little later in the morning and finish in the early evening, but now I’m up at the crack of dawn and need to pick up my son before his nursery closes. I must also ensure that I fit all my work into three days when most of my colleagues are working five days. This really helps to focus the mind and work efficiently.

At the same time, we need to communicate really well so that other people, in my team and across the organisation, understand my working pattern and availability. Technology really helps with this. The LAA was at the forefront of change when it came to smarter working and flexibility. For a few years now, we’ve had laptops and mobile phones and been encouraged to take at least one day a week working from home. This was unheard of ten years ago, but now that it’s the norm there is a shared understanding of how to manage it. We now use Skype for Business to have online meetings or tele-conferences from outside the office, to share our availability and location and to have a quick and easy chat with colleagues.

Now that more families can make use of shared parental leave to give fathers the chance to spend some of their baby’s first year with them, I hope that more men will decide to work part time as well. And I would heartily recommend it to anyone for any reason – even simply as a lifestyle choice. On my non-working days, I spend time with friends and family, visit sites and museums without the crowds, get more fresh air and exercise, and get a few jobs done around the house. I’m sure everyone could enjoy these benefits, whatever their age, gender or personal circumstances.

Case Study: Andrew Leach, Press, Legal Aid Agency

Part-time working and job shares are traditionally associated with women. However over the past few years I have had the opportunity to experience the benefits of job sharing and flexible working. We are fortunate to work for an organisation that is supportive of these arrangements.

I worked three and a half days a week in an information governance role on a part-time basis, and the remaining one and half days a week in a press liaison role as a job share. This allowed me to experience two different roles which complemented each other and to develop new skills, whilst facilitating a colleague’s part-time working requirements to fit with their family commitments.

Combining two roles to work full-time provided flexibility for me to pick up urgent queries and ensure continuity across both roles, especially during periods of leave. I would have a handover at the start and end of my working week for each role to ensure everyone was up to speed.

One of the biggest challenges for me was that I was still working on days that weren’t designated for my other role, which could cause difficulties for colleagues trying to understand work patterns and availability. Using a shared mailbox meant that there was a single point of contact for myself and my job-share partner, allowing us to seamlessly transfer ownership of work back and forth and myself.

I really enjoyed working closely with a colleague and I would recommend it to anyone. Job sharing provides a great opportunity to support and learn from your colleague and promotes a dynamic and flexible workforce.

Case Study: Catherine Worswick, Director of Strategy and Planning, Youth Justice Board

What made you consider working part-time?

When I returned to work after my second maternity leave, I knew that I wanted to continue to work and develop my career,. However, I also wanted to spend more time with my family whilst having the time to dedicate to being a charity trustee and to complete my MSc. I therefore took the decision to work part time for a year.

What are the positives of working part-time?

Part time working enabled me to spend valuable time with my children, whilst retaining a career in communications that I’d worked hard to develop. For my employer, it allowed them to retain experience, and their agreement to support me working flexibly encouraged loyalty and commitment to the organisation. The hours away from the office are valuable – they increase resilience and provide a new perspective.

Which aspects of working part-time do you find the most challenging?

Making the adjustment from full- to part-time and accepting what is and isn’t doable in a week is challenging. I learnt this is about managing expectations and being disciplined, but this requires investment. It can feel frustrating to miss key meetings on days you are not in, and there is no doubt you are less visible and are restricted in the roles you can consider, although I am committed to working to change this.

Do you have any tips to share about flexible working or returning to work after a break?

Talk to others, ideally in similar roles, about what has and hasn’t worked for them to get an idea of what is possible and how different people have achieved this. Be realistic with yourself and your employer, and set clear expectations with your team. Consider a job share as a method of enabling access to the most challenging roles. I have undertaken research for the GCS on job sharing and the evidence is compelling about its positive impact on career development.

What advice would you give to managers of part-time workers?

Make sure that you set realistic objectives for the hours worked. Think about scheduling key meetings on days which are best for part-time workers. Do not assume that part-time workers are less committed to their jobs or career because they are not always visible – my experience is that part-time workers can be more focused and have a valuable perspective from the time spent out of the office. Try not to see part-time working as an inconvenience – focus on the productive, committed, resilient worker you will have, and the skills they can develop when out of the office and play to that.